When awarding funding, philanthropic funders want to invest in “what works” and is proven effective. Many funders prefer evidence-based programs and practices. Implementing an evidence-based program is an excellent way for grant seekers to demonstrate their commitment to “what works”.
For example, the Richard M. Fairbanks Foundation recently awarded funding to more than 20 schools and school districts as part of its Prevention Matters initiative. Prevention Matters is a three-year grant initiative that aims to help Marion County schools identify, implement, and sustain proven substance use prevention programs.
To apply for this funding, schools selected an evidence-based substance use prevention program that aligned with their needs. In their proposals, schools had to demonstrate a strong implementation and sustainability plan. Developing such a plan can be daunting, but it is crucial for successful implementation. We worked with Bishop Chatard and the North Deanery Schools of the Archdiocese of Indianapolis to help them develop their implementation plan and proposal (which was fully funded by the Fairbanks Foundation!). Learn more about our fundraising services here. Here are 5 tips we used to help them prepare to successfully implement their evidence-based program!
1. Select an Evidence-based Program
First, you need to find a program that aligns with the needs you are trying to address. For example, if you are a school looking to prevent substance use and violence, while also promoting positive youth development, you may choose to implement the Botvin LifeSkills Training curriculum.
Taking the time to research available programs is crucial to ensuring successful implementation and maximum impact. To learn more about how to find an evidence-based program, check out this blog!
2. Assess your Organization’s Capacity
Once you have selected an appropriate evidence-based program, it is important to assess your current funding and staffing capacity. You want to evaluate if your current organizational capacity will allow you to implement the program with fidelity. Fidelity refers to the extent to which you deliver your program as the original program model intended. Evidence-based programs are proven effective, and that effectiveness relates to how the program is implemented. Therefore, fidelity to the model is crucial to successful implementation.
Completing a feasibility study is a great way to assess your capacity and readiness. A well-designed feasibility study will help an organization assess 1) if what they are thinking of implementing is possible and 2) how to consider implementing it. Check out this blog to learn more about completing a feasibility study.
The assessment of your capacity may indicate that you need to make some organizational changes. For example, you might need to tweak your program budget to purchase necessary materials and/or hire additional staff. Making these operational and workforce investments will lead to more successful implementation and program outcomes.
3. Create an Implementation Plan
Next, it’s time to flesh out your implementation plan. This plan should include a timeline and specify staff members’ responsibilities for program-related tasks. Many evidence-based programs have a set number of required sessions and guidelines for how frequently they should occur. Ensure your implementation plan aligns with program requirements.
4. Train and Prepare Staff
Once you create your implementation plan, provide staff training involved in the implementation. Involved staff should have a clear understanding of the program goals, activities, and their responsibilities throughout implementation. Your implementation plan should also include ongoing professional development opportunities and training for staff to ensure continued high-quality implementation.
5. Establish Continuous Monitoring Procedures
Once you begin implementing the program, you want to continuously monitor your fidelity to the program model. Many evidence-based programs include fidelity checklists. It is important to identify a staff member or an outside evaluator to conduct observations of the program and evaluate its implementation. You can use observations and fidelity checklists to assess if the program’s implementation is consistent with the original program model.
If your organization is looking for support in choosing, implementing, or evaluating an evidence-based program, contact us today to learn more about our program development and evaluation services!
